Administration / Human Resources Officer | RESIDENCE CHIEF, for the Residence of H.E the Ambassador @ Embassy of the United Arab Emirates

The Embassy of the United Arab Emirates, in Addis Ababa, is seeking to recruit:

1. Administration / Human Resources Officer

Duties and Responsibilities:

Human Resources management;

- Provide advice and assistance on staff recruitment.

- Prepare notices and advertisements for vacant staff positions.

- Schedule and organize interviews.

- Participate in applicant interviews.

- Conduct reviews, assessments and reference checks on potential candidates.

- Prepare, develop and implement procedures and policies on staff recruitment.

- Make sure of the staff annual leaves are according to the approved policy.

- Establish and maintain proper data base and filing system for all staff members.

- Organize trainings and workshops for the staff and prepare feedback reports.

- Monitoring staff performance and progress, according to responsibilities and duties, to ensure good standard.

- Prepare monthly, quarterly and annual evaluation reports, for staff members.

- Keeping the staff information in appropriate place and keep its confidentiality.

- Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce documents and maintain presentations, records, and databases.

- Maintain office files and documents that relate to HR and administration.

- Monitor and maintain attendance records for the embassy staff.

- Process Allowance payments.

- Resolving staff disputes in a timely manner.

Administration tasks:

- Ensure the smooth flow of work within the staff.

- Receive and screen all correspondence and other documents addressed to the embassy, and refer them the concerned staff.

- Consolidate monthly requests for office supplies for the embassy.

- Assist in periodical performance review, auditing and evaluation.

- Assist in the areas of public relation works.

- Attending meetings, as necessary, taking minutes and keeping notes.

- Documenting significant events and maintain appropriate records.

- Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

Qualifications and Experience:

- At least University Degree, in Human Resources management, Business Administration, Public Administration, or any other relevant field.

- 5 years and above in Human Resources management Business Administration, Public Administration, or any other relevant field.

- Fluency in Amharic, English and Arabic is a Must

- Excellent computer skills, including: Microsoft Word, Outlook, PowerPoint, Excel, Access, internet. .etc

PERSONAL SKILLS:

- Able to work on own initiative and with little supervision.

- Good communication skill.

- Punctual and able to meet deadlines.

- Excellent quality to develop and maintain good working relationship with colleagues.

- Able to work as part of a team.

2. RESIDENCE CHIEF, for the Residence of H.E the Ambassador:

Duties and Responsibilities:

- Overall monitoring and Supervision of Residence Staff.

- Responsible for All Purchase and Shopping needs of H.E Residence. PrepareI organize All kinds of Events, Receptions, invitations at H.E Residence.

- Arranging All matters concerning H.E appointments, visits, invitations.. .etc

- Handling All matters of H.E outside visitors, including visa, hotels/ flights reservations.

- Communicate with Governments authorities for any need of H.E Residence.

- Any other Duties as may be assigned by the Ambassador. Required Qualifications Potential Candidate must posses the following:

• Degree/Diploma in Hotels I International restaurants management, Catering, Nutrition or any other related field.

• At least Five years experience in Hotels/international restaurants managements, Catering, Hotel personnel management, or any other relevant field.

• Fluency in English language is a Must, fluency in Arabic language is a big advantage.

• Literacy in basic computer skills.

• Basic First Aid skills.

• 2nd. Grade driving License. and experience:

Interested applicants must submit, Per E-mail, Copies of their relevant Documents including letter of intention, CV, with one passport size photo to the following address:

E-mail: uae.embaddis@gmail.com

Deadline for application. 14.00 p.m. on 27/06/2014.

Only those applicants who are being considered wfll be contacted for an Interview.