Executive Assistant

Internal/External)

The vision of ECX is to transform the Ethiopian economy by becoming a global commodity market of choice. Therefore, it invites competent and qualified Internal/External for the following positions.

Executive Assistant

With duty station in Addis Ababa-Head Office, reporting to CEO, you will be responsible to:

JOB SUMMARY

Assist in the overall office coordination and deal with external relations of the office in professional manner. Maintain an effective and efficient Relationship within and outside ECX.

DUTIES & RESPONSIBILITIES

• Ensure calendar management, office coordination, meeting scheduling, and external relations of the office;
• Responsible to the preparation and timely submission of periodic reports to the CEO; 
• Responsible to take senior management’s meeting minute and prepare the report on same;
• Ensures the office’s smooth working relations with stakeholders especially with members, and partners;
• Ensure travel arrangements, opening, sorting and distributing mails of the office;
• Responsible to the preparation, proper handling and documentation of  correspondences and official documents of the office;
• Responsible to handle the distribution of incoming and outgoing letters of the office;
• Provide Administrative support for the CEO as well as officers of the exchange;
• Handle visitors, logistics, filing and recordkeeping of the office;
• Liaise with and  support functional Units in issues related to the office;
• Handling the day to day affairs of the Office of the Executive;
• Ensures that official stamp of the exchange is used for official business only;
• Maintains a petty cash of the office and makes disbursement when required;
• Procure materials, supplies and services for the office and for members of the senior management team in collaboration with the Lead driver;
• Confirms that petty cash payment supporting documents are organized for timely replenishment;
• Provide administrative support to front desk staff;
• Others as required by the immediate supervisor.

Job Requirements

DUTIES & RESPONSIBILITIES

• BA in, Management, Business Administration, HRM or related field;
• Diploma in secretarial science is plus
• 5 or more years of related experience;
• Excellent command of English language and Communication skills;
• Excellent interpersonal and team working skills;
• Ability to act in a professional and ethical manner;
• Strong learning culture and being staff responsive.

How to Apply

To apply:

All interested and qualified applicants may send a cover letter, updated CV strictly, and other  relevant documents via email subject to:  jobs@ecx.com.et, www.ethiojobs.com, www.ethiocv.com or in hard copy via our postal address- Ethiopia Commodity Exchange- “P.O.Box 17341, Addis Ababa” with preferred position, preferred location marked on the envelope on or before June 28, 2015.

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ECX is an equal opportunity employer and encourages applications from suitably qualified female candidates. Only short listed applicants will be contacted.