Head of logistics and Procurement Officer - People in Need (PIN)

People in Need (PIN) is seeking a Head of logistics and Procurement assistant for our mission in Ethiopia. PIN is a Czech based NGO working in Education, Agriculture & Livelihoods, Social protection and WASH sectors in Ethiopia since 2003. For more information, visit http://www.clovekvtisni.cz/en. People in Need currently invites applicants for the position of:

Head of logistics and Procurement officer in SNNPR

Length of Contract: long term upon satisfactory performance

Full time: Yes

Place of work: Awassa (with frequent field visits)

Salary: as per organization salary scale

Job Description:

She/he is primarily responsible for the implementation of logistics and administrative operations. S/he will ensure that mission offices in SNNPR are functional In administration and logistics, and reported to the Head Office. S/he will assure ceaseless operations through provision of timely, reliable, cost effective and highly efficient administrative and logistical services and support to all divisions and programs. These services shall include but not limited transport, accommodation, communication, furniture and equipment, office and field supplies, etc

Head of logistics supervises the effectiveness and efficiency of sub offices logistics and management. Procurement officer manages procurements, supervises procedures and suggests improvements.

Women candidates are advised to apply.

Main responsibilities:

• Head of logistics - Establish and implement a fleet management system ensuring documentation, vehicle insurances, logbooks, fuel consumption and servicing protocols are Observed at all times

• External relations and legal issues - Liaising with governmental offices

• Procurement management - manage a procurement framework to support organizational procurements in line with the laid down policies and procedures

• Administration and office management-Ensuring efficient and effective running of all office operations at both the main and field office levels and conduct annual audits of the assets management system to match the procured verses actual assets

• Human resources- supervision of log assistant(s), and other logistician(s) and drivers; and ensure smooth and effective cooperation and communication with other departments

• Ensure performance standards- efficient administrative services, timely supplies, Value for money for procured goods, equipment and services and ensure a well- trained and highly competence Administration and Logistics teams

Qualifications and requirements:

The successful candidate will have a background in and strong understanding of development issues and have experience of work related to international development. An ideal candidate will be communicative, assertive, responsible and independent person with technical and managerial skills

Minimum bachelor degree in Commerce/Business Administration, business management or related field

Excellent analytical, team work and interpersonal skills

Excellent documentation skills

Proficiency in Microsoft Office software package is a must

A minimum of 5 years’ experience in a similar position is desired.

Confident person with ability to clearly articulate concepts and policies

Highly motivated and ability to work with culturally diverse groups of people

Able to remain objective and function independently from other agency departments.

Negotiation and influencing skills

Excellent knowledge of spoken & written Amharic and English

3 strong references (will be crosschecked)

Only short listed candidates will be invited for an interview. Applicants should send their non-returnable CV with scan copies of relevant documents, Cover Letter and 3 recent references until March 31, 2014 tohr.ethiopia@peopleinneed.cz  with subject: HEAD Logistic SNNPR. (Applications without the clearly marked subject will not be considered).

Size of an application must not exceed 3MB.

Women applicants are highly encouraged to apply.

Please note PIN does not charge a fee at any stage of the recruitment process

(application, interview meeting, processing, training or any other fees).