Accountant - The United States Pharmacopeia (USP)

The United States Pharmacopeia (USP) is a non–governmental, official public standards–setting authority for prescription and over–the–counter medicines and other healthcare products manufactured or sold in the United States. USP also sets widely recognized standards for food ingredients and dietary supplements. USP sets standards for the quality, purity, strength, and consistency of these products–critical to the public health. USP's standards are recognized and used in more than 130 countries around the globe. These standards have helped to ensure public health throughout the world for close to 200 years..

United States Pharmacopeial Convention USP

Vacancy Announcement for Accountant

Working under the direction and guidance of the USP Country Representative & Chief of Party of PQM, the incumbent will be responsible for day to day financial accounting activity and related tasks in support of the USP/PQM programmatic work conducted in Ethiopia. He/she will act as local point of contact and primary accounting liaison between USP headquarters and the third party local service provider currently assisting with in- country accounting support. Primary responsibilities include but are not limited to timecard and payroll processing, local statutory compliance, purchase order and disbursement requests, general ledger account coding, PIL and balance sheet reconciliations, as well as annual audit support.

Roles and Responsibilities:

• Facilitates the review and approval of monthly time card reporting in support of accurate and timely payroll processing.

• Prepares purchase orders and requests for disbursements, relating tç employee advances, petty cash and all programmatic work on an as needed basis.

• Verifies supporting documentation and requests for disbursements include applicable back up and support, general ledger account coding, approvals and sign-off in accordance with corporate SOPs and local policies and procedures.

• Provides accounting records and transactions to USP headquarters and the local service provider in accordance with predefined deadlines and in support of month- end close process.

• Prepares special financial reports as directed, by collecting, analyzing, and summarizing account information and trends.

• Reconciles financial discrepancies by collecting and analyzing account information.

• Responsible for maintaining appropriate internal controls and providing necessary recommendations on process improvements where applicable.

• Ensures compliance with both local government rules and regulations and USP financial reporting requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions.

• Assists Chief of Party in the preparation of the program’s annual budget.

• Verifies daily cash transactions and prepare monthly petty cash report; provides assistance and support on all annual audits whether financial or programmatic in nature.

• Performs other activities and duties as assigned.

Minimum Requirements

Education and Experience:

• University Degree in Finance, Accounting or Business Administration is required.

• At least five (5) years of progressive experience in Accounting of which at least two (2) years with national/international NGO’s,

Knowledge, Skills and Abilities:

• Thorough knowledge and understanding of professional accounting principles and theories, practices and terminology.

• Thorough knowledge of laws, regulations and procedures governing USAID financial management.

• In-depth knowledge of the Ethiopian accounting systems.

• Excellent English communication skills (written and verbal).

• Ability to work independently and to liaise and coordinate activities between different agencies that USP/PQM works with.

• Excellent analytical skills; mature judgment combined with a proactive, energetic• approach to problem solving.

• Excellent computer skills with knowledge of the internet, Microsoft Office, especially Word, Excel and Peachtree.

• Excellent customer service and responsiveness to all partners, including USAID and program staff.

• Ability to work under pressure.

Salary: Negotiable

Place of work: Addis Ababa

Interested applicants should submit: application letter, CV, Copies of-degrees earned, certificates, awards, current resume & letter of recommendation.

Last date of submission of application: July 11, 2014.

Place of submission: USP/PQM. Ethiopia P.o.Box: 101232; Tel. No.0116611279; BISELEX Building 2 floor, Bole Ring Road near Metrology Agency, Addis Ababa, Ethiopia.