Assistant to Medical Director - Hamlin Fistula Ethiopia

Job Description:

Reporting to:  Medical Director

Location: Main Hospital (Addis Ababa Fistula Hospital)

Purpose: To Support the work of the Medical Director in medical reporting, outreach planning and all aspects of delivering services of the hospital.
Working conditions: By agreement as per standard working contract of HFE.

 Main Duties: 

1. Work closely with the Medical Director to collect and review medical data related to patient admissions, discharge, stay length, operative outcomes and bed occupancy and any other relevant statistic to ensure we review and improve performance.
2. To review the patient load in all locations and work with the staff in each area to optimize the use of our facilities through recommending strategies to improve performance.
3.  To review and assist in communication between the outreach locations and the main     office, including the maintenance of supplies to the outreach locations (this will involve co- operation with the pharmacy and purchasing departments.)
4. To assist in the maintenance and improvement of the medical data base used on site and to work towards the inclusion of medical records from our regional location.
5. To produce monthly reports detailing in and outpatient activities from all outreach locations and submit to Medical Director, CEO and project Office. 
6. To assist in outreach and patient identification planning, training and awareness raising together with health officers and Doctors at each location, collect data appropriately and submit to Medical Director.
7. To plan and organize regional meetings of medical staff including health officers, assist in putting together meeting agenda and ensure that minutes are circulated.
8. To ensure that adequate training and mentorship is provided to health officers at regional centers and hospitals.
9.  
10. To assist the Medical Director in drafting research proposals, reports (Medical),letters of reply and any other documents deemed necessary with and participate in research activities of medical team and act as Secretary of  Research and Ethics Committee.
11. To plan and make arrangements for medical staff travelling on outreach programs, in co-operation with other staff.
12. To assist in making travel and logistical arrangements in relation to staff and international visitors coming to our organization for training and meetings.
13. To ensure that documents relating to work of medical director are correctly filed.
14. To assist the Medical Director in providing timely reports for requests via the post and email, and provide other supportive role in creating proper communication.
15. To attend visitors (local/international) representing the Medical director in his absence or when required.
16. To work as a representative and liaison at head office for all outreach centers in relation to the issue of logistics, HR, Finance and others.
17. To maintain up to date records and documents from the government of Ethiopia on issues related to development, as they are relevant to women’s health or overall HFE activities.
18. To maintain up to date information about the health strategy of the Ministry of Health by attending workshops and meetings on a regular basis and creating links with relevant units in the Ministry of Health, ensuring our organization remains up to date with current issues.
19. To assist the medical director in review current and proposed activities in patient identification, fistula treatment, midwifery trainings of MOH and other relevant ministries.
20. To maintain files on relevant issues and topics related to maternal health in Ethiopia, through the interventions of the MOH,NGOs and other relevant ministries.
21. To hold regular workshops with our senior team to ensure staff is well informed and kept up to date with MOH activities and those of relevant NGOs.
22. To engage in other activities related to improving our performance in maternal health activities, as directed by the Medical Director.

Job Requirements:

Minimum Education
               Masters in Public Health, biostatistics, or related health disciplines

Minimum Experience
               5years in related field

Skills and abilities

• Background in clinical work in rural areas preferred.
• Managerial experience
• Good reporting skills
• Good communication skills
• Good level of English communication

How to Apply:

Qualified candidates should submitt their updated CVs at

Hamlin Fistula Ethiopia (Addis Ababa Fistula Hospital) is located at Kolfe Keraneo Sub City K. 09, House No. 920.

Behind the Swiss Embassy (behind Augusta Shirt Factory) Jimma Road Addis Ababa. Telephone No. 011-3716544/45/46.