PURCHASER - Plan International Ethiopia

Purpose of the Job
The Purchaser is responsible for the acquisition of goods and services in a transparent and properly documented way, aiming for best value-for-money and the shortest possible lead times while observing the Plan Ethiopia Procurement Guidelines. He/she performs the complete purchase process: from quotation to order, delivery, invoice and payment (if necessary) and closely monitors its progress, reporting any constraints immediately to the Procurement Officer.
 
Typical Responsibilities 
 
Purchasing

• Receives purchase lists and requests for quotation from the Supply Administrator and/or the Procurement Officer;
• Certifies the correct understanding of the products/services required and their specifications, confirms/proposes suppliers and purchase opportunities, estimates availability, prices and lead times;
• Commits to lead time estimations and is held responsible until timely indicated otherwise on the basis of clear and justifiable grounds;
• Collects quotations as per the Procurement Guideline and forwards them to the Supply Administrator; reports any difficulties (sourcing, stock outs, unavailability) immediately to the Supply Administrator and consults the Procurement Officer when needed;
• Receives purchase orders from the Supply Administrator and/or the Procurement Officer;
• Makes purchases, receives/collects goods, verifies their conformity and delivers them to the store or to the requestor;
• Arranges transportation from suppliers to the Country Office (or warehouse) if necessary;
• Ensures that Goods Received Notes (GRN) are duly filled and signed for each purchase delivery and that they are forwarded to the Supply Administrator;
• Receives/collects invoices, arranges cash/cheques and withholding tax receipts with the Finance Department and makes payments when required;
• Settles all payments and/or cash advances with legal VAT receipts on a daily basis.

Sourcing and market survey

• Receives general inquiries from the Procurement Officer with regard to product ranges and assortments, specifications, prices, lead times, terms and conditions of purchase;
• Identifies suppliers, collects supplier details, product lists and price lists, creating as many purchase opportunities as possible.

Educational Qualification and Experience

• Diploma in Purchasing and Supplies Management or related field.
• Diploma preferred with minimum of 3 years of relevant work experience in NGO environment, involving in the purchasing activities for both emergency and development programs.

Job Requirements

Interested applicants should send non-returnable copies of supporting documents with CV and application letter.  Candidates should in their application letters also state current and expected salary, and the date they will be available if selected for the position and clearly indicate the position and location s/he is applying for.  Applications should be send to:
peopleandculture@plan-international.org
 
Only short listed applicants will be contacted.
 
Plan is an independent organization with no religious, political, or governmental affiliations and is an equal opportunity employer.
 
Plan is an equal opportunity organization and female candidates are highly encouraged to apply.