Human Resource Officer - CRS/Ethiopia

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Catholic Relief Services/Ethiopia (CRS/Ethiopia) is one of the largest country programs of Catholic Relief Services (CRS), the official international humanitarian agency of the Catholic community in the United States, working to alleviate human suffering and foster human development in Ethiopia since 1958.

CRS/Ethiopia through its partnership with local church agencies, other faith-based partners, non-governmental organizations and the government implements program activities including water and sanitation; emergency preparedness and recovery; agriculture and livelihoods, microfinance and HIV and AIDS. CRS/Ethiopia is currently serving the poor and the disadvantaged in nine of Ethiopia's 10 regions based solely on need, regardless of their religion or ethnicity.

CRS/Ethiopia invites interested qualified candidates to apply for the following positions:

Position Title:                                    Human Resource Officer

Duty Station:                                     Addis Ababa

Contract duration:                             Indefinite period

Reports To:                                        Human Resource Manager

I.          Purpose of the Position:

• Handle all personnel functions such as recruitment, placement and other areas of Human Resource activities;
• Manage the efficient administration of staff benefits and staff services;
• Advice on HR issues to staff members in Addis as well as Branch office, and partner office;
• Conduct training need assessments and organize training programs;
• Prepare various HR reports.

II.          Key /Specific Duties and Responsibilities:

2.1.Staff Management

• Responsible for staff recruitment and placement process;
• Proposes salary setting for recruited staff in consultation with the HRM;
• Follows up that staff performance plan and  appraisal activity is carried out on time, checks salary increment, promotion, reclassification, demotion, etc. are made in accordance with established policies;
• Handles staff exit management and related activities, ensures exit interview is filled by departing staff and ensures that their clearance are complete;

2.2.Managing Staff Benefit

• Oversees the administration of employees’ Group Life  Term and Group Personal Accident insurance policies, and liaises with insurers on important issues;
• Assist in disseminating information to staff regarding medical and other insurance cover.
• Assist in carrying out salary and benefits surveys, merit increment and technical adjustment if any.
• Promotes workplace safety and conducive workplace environment;
• Assists in enhancing staff performance and maintenance by establishing motivational and reward system;

2.3.Reviewing policies and guidelines

• Participates in review of Human Resources development policies, systems, strategies, and prepares, compiles and document various periodical HR reports;
• Ensures that all staff follow Personnel Policy Manual and procedures as stipulated in the Agency’s Personal Policies Manual and the country law;
• Participates in the preparation of staff orientation manual, succession planning and staff retention guidelines;

2.4.Participating in various planning and budgeting

• Participates in Manpower Planning and Budget preparations with other Department Managers and ensures the hiring process is in line with the Manpower Planning;
• Participates in the annual and strategic plan and budgeting processes for HR program and functions;
• Participates in review of PPM, succession planning and prepares, compiles, and document various periodical HR Reports;

2.5.Assisting in arranging consultancy service

• Participates in processing consultancy service proposal, agreement and report on progress;
• Oversees consultancy payments according to the agreed payment installments;

2.6.Conducting and organizing trainings

• Coordinate staff training and human resource development initiatives of the organization;
• Identify suitable courses or short term trainings and development needs of the staff and the organization and organize trainings in collaboration with HR Manager;
• Organize orientation program for new staff; visits branch offices to orient staff on existing HR policies and procedures;
• Travel to branch offices to enhance HR procedures/practices as well as disseminate remunerations, benefits and welfare information of staff;
• Assist partner staffs in training needs.

2.7.Preparing reports and databases

• Prepare periodic HR Reports/statistics;
• Assist HR Manager in consolidating the annual HR related report to the Head of Operations;
• Ensures that hiring managers are periodically updated on the status of staffing requests;

2.8.Representation and Legal cases

• Backs the HR Manager in his/her absence;
• Handles employee relation issues;
• Assists Legal Advisor and the HRM  on court cases;
• Performs other related tasks as required.

III.          Minimum Qualification Requirements:

3.1. Education & Experience: 4 years’ of relevant experience is required for BA/BSc; or 1 year of relevant experience is required for MA/MSc.

3.2. Competencies /Knowledge, Ability and Skill   

• Good knowledge of HR Management principles and practices
• Good knowledge of office practices and procedures
• Good knowledge of Ethiopian Labor Law and other applicable laws
• Good knowledge of trends and developments in the field
• Ability to perform multiple tasks simultaneously
• Ability to maintain good working relationship and keep records up-to-date
• Ability to perform routine and recurring assignment
• Skill in the use of computers, MS-Office, and relevant applications related to the job
• Good communication and negotiation skill

3.3. Agency-wide Competencies

These are rooted in the mission, values, and principles of CRS and used by each staff member to fulfill his or her responsibilities and to achieve the desired results.

*Serves with Integrity      *Models Stewardship *Cultivates Constructive Relationships *Promotes Learning

3.4 Physical Requirements/Environment: Normal conditions similar to an office environment with some field travels.

IV.          Key Working Relationships: Both Internal and External:

Disclaimer Clause: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position. 

Application procedure: - Interested qualified candidates should send their letter of application and up-to-date CV Via email: crs@ethionet.et Write in the subject field “Application for Human Resource Officer”. Deadline of application: November 19, 2013.

** Qualified Women are highly welcome to apply**

Note: Hand carried applications will not be accepted.  Phone solicitations result in the rejection of the application. Only candidates selected for written exam/interview will be contacted.