Executive Secretary - AMREF (Re- Advertised)

Job Description

AMREF is the largest African health development non-governmental international organisation based in Africa, committed to improving health and health care in Africa. Headquartered in Nairobi, AMREF has programme implementation offices in Ethiopia, Kenya, Senegal (covering Western Africa), Republic of South Sudan, South Africa (covering southern Africa), Tanzania and Uganda.  In addition, the organisation works in over 30 African countries through its outreach, training and laboratory strengthening activities. To support its operations in Africa through fundraising and advocacy, AMREF also has offices in Austria, Canada, Denmark, France, Germany, the Netherlands, Italy, Monaco, Spain, Sweden, United Kingdom and the United States of America. Employing over 1000 staff and with an annual operating budget of approximately $100 million, AMREF is a knowledge resource for donors and partners. AMREF was formally registered in Ethiopia in 1998; a full-fledged country program was started in 2002. Since then, the country program has grown from one project in Addis Ababa to almost 25 projects in four regions (Addis Ababa, Afar, Oromia and SNNPR).  For more information visit our website www.amref.org

AREER OPPORTUNITIES FOR INTERNAL/ EXTERNAL APPLICANTS

(Re- Advertised)

AMREF in Ethiopia would like to recruit Executive Secretary for the Country Office.

Executive Secretary: - ETCO/HR/049/2013 

The job holder will be based in Addis Ababa country office.
 
Purpose of the Job:

To provide executive, administrative and management support to the Country Director’s office, and ensuring effective coordination, planning, monitoring of office administrations and logistics, reporting, and communication.

 
Key Responsibilities:

• Review correspondence to the office and provides the relevant case history. Prepare routine responses for the country director or directs it to the most appropriate office.
• Handle routine responses to correspondence and is overall in charge of receiving and dispatching official correspondence and communication (including letters, faxes, email, telephones etc).
• Manage execution of events under the country director’s office including meetings, workshops, and other work-related gatherings.
• Receive all visitors and act as the first point of references for all queries to the office and handle all phones calls to the office.
• Monitor the office budget and support its preparation as needed.

• Liaise with both internal and external contacts in coordination with the Country Director to ensure follow-up and execution of planned activities with AMREF collaborators, donors, partners, managers and staff.
• Ensure processing and distribution of a variety of reports including minutes and monthly work reports from the office, including preparation of draft Board papers and other Executive reports, and consolidation of departmental reports.
• Develop and maintain relevant databases and filing systems for optimal management of information and contacts.

Job Requirements

Education Requirements:

• Bachelors degree in business administration/management or its equivalent
• Knowledge of modern office procedures

Work Experience:

• Minimum 6 years in office support, and office management in a busy office environment, and working at least three years in an international NGO.

Competencies:

Skilled in office management, team orientation; thorough understanding confidentiality, good communication skills & organization skills; working with people, commitment, and integrity.

 
Language Requirement:

• Fluency in English and Amharic (excellent written, spoken and comprehension skills) required.

Employment Conditions:

This employment is two years renewable contract based on performance, institutional structures and resource.

Interested applicants are invited to send their non–returnable application by quoting the position and reference number in the subject matter including updated CV application letter and other supporting documents which should include remuneration requirements and contact details of three work related referees, including HR Manager and current supervisor e-mail and telephone no. to  Human Resources Department, AMREF Ethiopia by P.O Box 20855/1000, Addis Ababa.

The closing date for submitting applications is December 18, 2013. We regret that only short-listed candidates will be contacted.
 

Telephone call to the office is strongly forbidden.
AMREF is an equal opportunity employer and has a non-smoking environment policy.