INTERN - ADMINISTRATION - ECA

	These two positions are located in the Pass and ID Unit of the Security and Safety Service (SSS) of the Economic Commission for Africa.  The interns will work under the overall supervision of the Chief of the service. She/he will work for four (4) months full-time five days per week (35 hours) under the supervision of a staff in the work unit. The Pass and ID unit Office print ground pass and car pass for the clients to the organization such as staff, retirees, dependants, delegates, conference participants and Embassy staff, etc.
		Responsibilities
	- Develop an archiving database for thousands of records on staff, retirees, dependants, delegates, conference participants and embassy staff in relation to the ID Cards, car passes and badges; - Assist in developing a new mechanism of maintaining of Administrative records of the Pass and ID Unit; - Assist in compiling data which are necessary for the meetings and conferences; - Introduce improved and manageable records where the staff of Pass and ID office can easily trace the records; - Ensure the Pass and ID office work become more efficient when accessing data from the records as required; - Provide assistance in the coordination of the work through expertise - Assist in checking the work flow at Pass and ID office by introducing new procedures and technology. - Assist in providing the coordination of the work with PCMS, CCU, ITSS and the concerned focal point in a suitable and fastest manner.
		Competencies
	Core Competencies: Communication:- Speaks and writes clearly and effectively-Listens to others, correctly interprets messages from others responds appropriately- Asks questions to clarify, and exhibits interest in having two-way communication-Tailors language, tone style and format to match the audience – Demonstrates openness in sharing information and keeping people informed Teamwork:- Works collaboratively with colleagues to achieve organizational goals- Solicits input by genuinely valuing  others’ ideas and expertise; is willing to learn from others-Places  team agenda before personal agenda-Supports and acts in accordance with final group decision, even when such decision may not entirely reflect own position-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings Client Orientation:- Considers all those to whom services  are provided to be “Client” and seeks to see things from clients point of view-Establishes and maintains productive partnerships with clients by gaining their trust and respect-Identifies clients’ needs and matches them to appropriate solutions- Monitors on going developments inside and outside the clients’ environment to keep informed and anticipate problems-keeps clients informed of progress or set backs in projects-Meets timeline for delivery of products or devices to client.
		Education
	Applicants must be enrolled in a degree program in a graduate school (Second university degree or higher); pursuing their studies in countries where higher education is not divided into undergraduate and graduate stages, have completed at least four year of full studies at a university or equivalent institution towards the completion of a degree. Be computer literate in standard software application; Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideas of the Charter; and have demonstrated the ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
		Work Experience
	Applicants are not required to have professional work experience for participation in the programme.
		Languages
	English and French are the working language of the United Nations Secretariat. Fluency in English (both oral and written) is required for the Internship Programme. Knowledge of another official UN language is an asset.
		Assessment Method
	Potential candidates will be contacted by hiring manger directly for further consideration.
		Special Notice
	A complete online application (Cover Note and Personal History Profile) is required. Incomplete application will not be reviewed. The cover note must include:- Title of degree you are currently pursuing- Graduation Date (When will you be graduating from the programme)- List the IT skills and programmes that you are proficient in- list your top three areas of interest/department (S)- Explain your interest in the United Nations Internship Programme.  In your Personal History Profile, be sure to include all past work experience, IT skills, and three references. Due to a high volume of applications received, ONLY successful candidates will be contacted.
		United Nations Considerations
	The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. APPLY HERE