Base Human resource Administrator - Action Contre la Faim

Job Description

Yabelo October 11, 2013  

INTERNAL /EXTERNAL
VACANCY ANNOUNCEMENT

As a registered charity, founded in 1979, Action Contre la Faim operates in 37 countries. The international network of Action Contre la Faim is represented in Paris, London, Madrid, Montreal and New York. Teams in the field combat hunger on 4 fronts: nutrition, food security, health, water and sanitation.

 

For our Human resource Department in Moyale, we are currently looking for the following professional:
 
Base Human resource Administrator/Male Female
 
Work Base: Yabelo  
 
Availability: As Soon As Possible 
 
Project Duration:  2 Month with high possibility of extension
  
Duties and responsibilities 

• Keep the database on staff  updated including leaves loans and HR statistics;
• Prepare monthly Payroll/Adjust perdiem formula; 
• Transmit the filled database monthly to the senior Hr Administrator;
• Draft employment contracts and send to senior human resource administrator for final approval; Insure To Induct new employees of administrative issues and human resources; Participate in training new ACF staffs about ACF Procedures and history;
• Follow-up the staff’s leaves: annual leaves, sick leaves... And ensure to keep track record of written record and send monthly, yearly, quarterly report; 
• Set up a follow-up process for equipment on loan; monitor salary advances, loans, and Bonus payments etc;
• Keep a staff list and list of end-of-contract dates for the base’s employees and submit to the senior human resource Administrator; Sort all documents in the local employees’ individual files and check that all files are complete;

• Register new employees and their legal successors; Prepare and make monthly contribution payments;
• Prepare reports on accidents at work and take the necessary measures in case of death or to end a contract; ensure contacts with local partners (insurance, social security, pension fund);

• Draft job vacancy announcement Write job offers; Ensure contacts with local employment organisations (employment office, etc.);
• Organise the recruitment process in co-operation with the job-seeker : schedule appointments, tests, replies;

•  Receive/transfer telephone calls to the persons concerned, note them down in the register and take messages if necessary Arrange appointments;
• Translate administrative documents upon request;
• Look after incoming faxes and ordinary mail and transmit them to the persons concerned after having registered them; type, register and send faxes, mails and letters;
• Photocopy and scan documents; Sort and file documents; Register, copy, dispatch and archive all incoming documents (letters faxes…).

Required qualification and skills: 

• BA Degree/Diploma in Human resource management, Management, Business administration or related field with 2 to 4 years professional experience, experience in NGO is advantageous.

Salary and Benefits: According to ACF salary scale and Social benefits policy
 
APLICATION PROCEDURE
 

If you are interested, please send your application composed of: none returnable CV, Covering Letter with “Application for human resources Administrator” written in the subject line, and two references to the following addresses:

                                                     

Action Contre la Faim – Addis Ababa – Human Resources Department, P.O. Box 2357,  (Nearby Dinberwa Hospital, Behind Mulmul Bakery): Through www.ethiojobs.net ; or Directly In Person to ACF’s Dollo Ado, Awassa, Jijiga, Yabelo, Mega and Kebri Dehar Offices;

Deadline:  Friday, 18 October 2013 before 5:00pm

NB: Only short listed applicants will be communicatedOn and selection process includes technical test and an interview.

“Women are highly encouraged to apply”