Position
Title: Director,
Finance and Grants
Function: Finance and
Administration
Level: 9 (nine)
Required Number: 1 (one)
Reports to: Senior Director,
Finance and Administration
Place of work: Addis Ababa, with possible
5-10% field travel
Duration of
contract: Indefinite based on performance and availability of fund
Remuneration: As
per organization pay scale plus other PSI/E staff benefits.
Application
Deadline: January 10, 2014
PSI is a leading global health organization with programs
targeting malaria, child survival, HIV and reproductive health. PSI's core
values are a belief in markets and market mechanisms to contribute to sustained
improvements in the lives of the poor; results and a strong focus on
measurement; speed and efficiency with a predisposition to action and an
aversion to bureaucracy; decentralization and empowering our staff at the local
level; and a long term commitment to the people we serve. PSI has programs in
67 countries. For more information, please visit www.psi.org.
PSI/Ethiopia, an affiliate of Population
Services International, has developed national results-based programs for
HIV/AIDS and child survival. These programs are creating realistic
opportunities for both private and public sector partners to make long-term
investments that help Ethiopia’s most vulnerable lead healthier lives. This Job Description states the
responsibilities of the Finance and Administration Director of PSI/Ethiopia.
SCOPE OF WORK
The Director of Finance and Grants
provides financial and compliance oversight for the Finance Operations and
Grants and Contracts departments on a platform with a $10-$12M annual operating
budget and $22M in sub-granting to a network of up to 40 local and
international sub-partners. S/he
oversees timely and accurate financial reporting by PSI and by our sub-partners,
ensures timely and compliant financial operations including internal and
external disbursements, manages procedures for finance operations, grants and
contracts, oversees annual external audits, strengthens the capacity of
non-finance departments in good financial practices. This position manages two departments
(Finance Operations and Grants and Contracts), two direct reports and a team of
up to 15 staff, and reports to the Sr. Director of Finance and Administration.
DETAIL KEY RESPONSIBILITIES
·
Supervise the Finance
Operations Department;
-
Oversee timely and
compliant internal and external disbursements according to a platform annual
operating budget of up to $10-$12M.
-
Maintain a clean and fully
reconciled balance sheet, ensuring timely management follow-up of institutional
payables and receivables.
-
Supervise timely and
accurate monthly financial reporting according to PSI overseas financial
manual.
·
Supervise the Grants and
Contracts Department;
-
Oversee management of up
to 40 sub-grants/contracts in compliance with PSI global and PSI/Ethiopia
grants and contracts procedures, donor rules and regulations.
·
Implement a system of
performance management, tracking key performance indicators and facilitating
cross-functional problem-solving for internal and external disbursements, grants
and contracts management;
·
Strengthen performance and
capacity of department, empowering independent thinking and ownership with
SMART MBO development and tracking, routine coaching and feedback, regular
supportive supervision, capacity building and performance appraisals (Performance
management).
·
Represent PSI/ET with sub-partners,
suppliers, auditors, etc. (Representation)
·
Oversee development and
dissemination of platform Finance and Grants and Contracts procedures, ensuring
timely and compliant finance operations and grants/contracts management for
maximum health impact (Systems and procedures)
·
Lead Finance Operations
and Grants and Contracts planning and reporting (Work planning and Reporting)
·
Ensure departmental
compliance and follow up action from internal and external audit findings and
recommendation and lead annual external audit (compliance)
·
Perform any other job
related responsibilities as requested.
QUALIFICATIONS:
·
Masters in Business
Administration (MBA), Finance or similar degree in relevant field.
·
10 years experience with minimum
of 5 years of senior experience in financial management and management of
Grants and Contracts, including demonstrated senior staff management
experience.
·
Demonstrated experience
implementing US Government Agreements and/or Contracts for an INGO;
·
Familiarity with
international health, development issues and the international donor community;
·
Outstanding demonstrated
narrative business writing skills;
·
Outstanding teamwork and
communication skills, especially with professionals from a different
background;
·
Fluency in spoken and
written English, comfort with public speaking and excellent writing and interpersonal skills;
·
Knowledge of and
experience using Microsoft Office.
The incumbent will enjoy taking
initiative and working with minimal day-to-day supervision in a fast-paced work
environment focused on results. S/he will offer a sense of mission, and hold
him/herself to the highest standard of personal and professional ethics while
working in a complex political environment.
S/he is a team builder and is able to balance effective customer service
with a positive internal control environment.
Application
Process:
Interested and qualified applicants can send their application to
the following mailing address before/on January 10, 2014.
PSI/Ethiopia
HR Department, Application for Finance and Grant Director position
P.O.Box 468 code 1250
Addis Ababa
Applicants can also apply through www.ethiojobs.com, or drop applications to the receptionist at our Head Office
located at Bole Medhanealem area, around Edna Mall Cinema, in front of Harmony
Hotel. No Phone calls please.
Applicants are expected to submit updated CV
with cover letter and copies of all other education and work certificate
credentials.
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