Operations Officer - MERLIN

Job Description

Reporting and Documentation,

• Maintenance of Merlin Ethiopia project and program documentation systems for all program and grant activities; including monitoring donor funding plans and schedules.
• Draft, submit and negotiate project agreements with government stakeholders.
• Participate in and strengthen field assessments, studies and surveys.
• Contribute to the development of project proposals, including context analysis, data analysis, design, drafting and submission.
• Contribute to the development of organisational or programmatic strategic planning
• Maintain and monitor report planning and schedule; includes drafting, editing and reviewing donor reports, in liaison with field teams.
• Participate in coordination meetings and mechanisms and represent Merlin at public forums.
• Conduct monthly and ad hoc field visits to support project management teams; may include provision of gap-filling support of field offices, in absence of senior staff.
• Minute-taking in team meetings and planning sessions.
• Conduct ongoing analysis of humanitarian situation in Ethiopia and share relevant information with colleagues.
• Responsible for assisting in the writing and submitting Emergency Update Reports, Emergency Situation Reports, and other information requests from Merlin HQ, donors, and partners;
• Produce case studies and human interest stories on projects in the Program Portfolio for donors, partners and internal purposes;
• Maintenance and updating of standardized formats in use by Merlin Operations (donor application and reporting formats, project matrices, reporting schedules, annual leave table, project checklists, etc)
• Administrative support for both Operations Manager and Country Director positions, including drafting formal correspondence and sitreps.
• To carry-out any other duties and/or responsibilities assigned by the Operations Manager.
• To be accountable, give feedback and appropriate information regarding requested and/or ongoing tasks to the Operations Manager for the duties performed for them.

Job Requirements

Essential Qualifications and Experience:

• BA/BSc Degree in Social Sciences
• At least three years in a NGO or government aid project programming environment.
• Demonstrated understanding of humanitarian context in Ethiopia
• Demonstrated experience of program administration..
• Strong reporting writing skills and experience in proposal development.
• Understanding of grant management, budgeting and forecasting.
• Excellent communication skills, including conflict management and negotiation.
• Strong ITC skills, including Microsoft Office.
• High level written and spoken English language skills
• Strong capacity for teamwork.
• A demonstrable ability to work unsupervised, in a well organized and efficient fashion

Dead line for application: 16 December 2013                                                                    
  
Interested applicants who meet the above requirements are invited to apply throughwww.ethiojobs.net or send their application letter and updated C.V through jobs@merlin-ethiopia.org  or can send their application letter, updated C.V and other supporting documents through the P.O. Box address below.
 
HR & Admin Department
Merlin Ethiopia
P.O.Box  5697
Addis Ababa
 
N.B   Applicants who are using the above email address are required to send their application letter and detailed updated C.V only. Please use only one of the above options and do not send more than one CV.
 
Only shortlisted Candidates will be contacted